International Mobility and Softlanding 360 for Companies
Relocating talent to Spain involves coordinating taxation, immigration, payroll, contracts and, in many cases, their families. Our international mobility and soft landing 360 service helps your company relocate teams to Spain with legal certainty, controlled costs and a smooth experience for HR and each employee.
What problems we solve
- Employees who move to Spain without clear tax and legal planning, at risk of penalties or internal conflicts.
- Doubts about whether presence in Spain generates permanent establishment or impacts on corporation tax.
- Overworked HR teams trying to coordinate visas, payroll, contracts and communication with the parent company and the employee.
We work as an external tax, legal and international mobility department specialising in Spain, supporting both management and the human resources department.
Softlanding for expatriate employees
We accompany your company and each professional relocated to Spain from the design of the mobility package to their integration into local operations.
- Preliminary analysis of the situation of the employee and the company: country of origin, functions, working model (face-to-face, hybrid, remote), expected duration and risks of permanent establishment.
- Study and processing of the applicable special tax regime (such as the Beckham Law), comparing company cost and net salary scenarios, and managing the application within the deadlines.
- Registration and obligations with the Spanish authorities: NIF/NIE, IRPF, Social Security and other necessary procedures to start working safely.
- Coordination with HR and the employee themselves so that everyone understands what is being paid, where and why, with payroll simulations and support in internal communication.
Visas and permits for employees and families
Our team of solicitors and advisers handles the legal aspects of immigration and coordinates them with tax planning.
- Determination of the most appropriate visa or permit according to the type of relocation: highly skilled worker, intra-company transfer, employment, international teleworking, etc.
- Processing of visas and residence permits for employees and, where applicable, for their accompanying family members.
- Review of the tax impact of each permit (tax residence, possible special regimes, double taxation agreements) and adjustment of the mobility package.
- Support with renewals and changes of status during the stay in Spain, avoiding any disruption to the legal or tax situation.
International payroll and coordination with parent company
We integrate tax and labour management into payroll, in line with the group’s internal policies.
- Design of the remuneration scheme for expatriate employees (fixed salary, variables, bonuses, stock options, benefits in kind) and its tax treatment in Spain.
- Configuration of payroll, income tax withholdings and Social Security contributions according to the applicable regime.
- Clear reports for the parent company and coordination with its global payroll, avoiding discrepancies between what the employee sees and what the company records.
- Periodic review of the situation to adapt the scheme to changes in salary, duties, teleworking from other countries or the end of the secondment.
Subsidiaries, branches and structure linked to mobility
When international mobility requires a more stable presence in Spain, we help define and implement the appropriate structure.
- Advice on the most suitable legal form: subsidiary, branch or other alternatives, taking into account business, taxation and team mobility.
- Processing of census registrations, VAT and other formal obligations, as well as ongoing support with corporation tax and related accounting.
- Coordination with the parent company to align reporting, internal policies and tax calendar, integrating international mobility policy into the corporate structure.
- Tax and legal due diligence in acquisition, investment or restructuring processes related to expansion into Spain.
How we work with your company
- Initial diagnosis. Meeting with management and HR to understand your business model, mobility plans and current risks.
- 360 roadmap. We define which employees are relocating, what permits they need, what tax regimes may apply and what structure the company requires in Spain.
- Coordinated implementation. We process visas, tax and employment registrations, adapt payrolls and review contracts and internal policies.
- Ongoing support. Monitoring throughout the assignment, management of incidents with the authorities and support on return or for new movements within the group.
Case studies
Technology company relocates its management team to Spain
A European technology company decides to centralise part of its management team in Spain. We analyse the situation of each professional, assess the application of special regimes, manage visas and permits, and design the payroll and withholding scheme. The result: an orderly transfer, full compliance and a clear and predictable tax cost for the company and employees.
Multinational company opens subsidiary for the Spanish market
An international group wants to move from operating from abroad to having a subsidiary in Spain. We define the corporate structure, process the necessary registrations, set the tax calendar and coordinate reporting with the parent company, integrating the group’s international mobility plan for the first transfers.
Frequently asked questions from businesses
When is my company considered to have a permanent establishment in Spain?
We analyse whether there is a stable presence in Spain that allows the activity to be carried out (offices, personnel with decision-making power, certain types of agents, etc.). We review your specific case to determine whether a permanent establishment is created and what implications this has for corporation tax and employee taxation.
What are the tax and legal implications of transferring employees to Spain?
It may change their tax residence, their personal income tax liability and the company’s obligations in terms of withholdings, contributions, payroll and visas. We study each transfer and design the most convenient tax, labour and immigration scheme within the legal framework.
Can we consolidate taxation, visas and payroll into a single point of contact?
Yes. Our team includes solicitors and tax advisers, so we can coordinate directly with HR and the parent company to manage visas, taxation, contracts and payroll for transferred employees from a single office.
Let's discuss your company's international mobility in Spain
If your company already operates in Spain or is considering entering the market with international teams, we can help you design and manage a mobility programme that reduces risks and simplifies HR work.