Tax Soft Landing for Expatriate Employees
Bringing key personnel to Spain involves much more than just changing countries or offices. We support your company and each employee throughout the entire process to ensure that the transfer is smooth, complies with tax and labour regulations, and is clear to all parties.
Preliminary analysis of the situation of the employee and the company
Before initiating any proceedings, we study the case from the perspective of both the company and the expatriate professional. We review the type of contract, the structure of the group, the expected length of stay in Spain, and the country of origin to determine tax risks (such as the possible creation of a permanent establishment) and the options available to the employee.
Study and processing of special regimes (Beckham law)
We assess whether the professional is eligible for a special tax regime, such as the well-known Beckham Law, and whether it is really worthwhile compared to the general regime. We explain the impact on company costs and the employee’s net salary with comparative figures, prepare the necessary documentation and manage the application within the legal deadlines so as not to miss the application window.
Registrations and obligations before the Spanish Administration
We take care of all the necessary registrations and communications with the Spanish authorities so that the employee can start working with peace of mind:
- Assignment or verification of NIF/NIE.
- Registration and correct configuration with Social Security.
- Definition of the income tax withholding scheme and other applicable taxes.
- Review of the company’s formal obligations in Spain (forms, certifications, reporting).
Coordination with Human Resources and the employee
We work closely with the HR team and the employee themselves so that everyone understands what is being paid, where and why. We help prepare clear communications, review payroll simulations and resolve queries about bonuses, stock options or other remuneration, avoiding future misunderstandings.
Employment and immigration legal advice
In addition to the tax aspect, we review the legal framework for relocation:
- Employment contracts and specific annexes for expatriates.
- Clauses on relocation, international teleworking and the distribution of functions between countries.
- Review and coordination of visas and residence permits together with immigration lawyers, so that the employment and immigration situation is always aligned with tax planning.
Continuous monitoring and review
We don’t just stop at the initial registration. Throughout your stay in Spain, we carry out regular reviews to adapt the planning to changes in salary, bonuses, duties, teleworking from other countries or future departures from Spain. We also manage annual tax returns and any requirements from the Tax Agency related to the employee’s situation.